Student Health Records


For the upcoming school year, we will be shifting all student medical information to an online database.  There are many benefits to this change including consolidating paperwork and providing accurate and immediate access for parents and appropriate staff.  The management system we have adopted is called Magnus Health SMR(Student Medical Record). As this is a web-based system, you will have “forever” access to your child’s health record as well as the ability to make updates when needed.  Magnus also offers a Personal Health Record (PHR) mobile app allowing you to complete all requirements on your phone.  With the app, you will receive secure notifications to keep parents abreast of health center visits, medication administration, or even a missing form for an upcoming field trip.

Parents now have access to your Magnus Health SMR account through the 'medical tab' of the FACTS family portal.   We ask that you enter the health information required within your Magnus Health SMR account for each child attending Westfield Friends School no later than Sunday, August 15, 2021.

Timely submission of health information and other forms is vital so that preparations can be made prior to the first day of school.  You will receive weekly reminders as long as there are outstanding items in your account.  Please reserve 20-30 minutes per child, depending on particular circumstances.  The good news is that you will not have to repeat this work next year: the data is securely stored, so going forward you will simply provide updates to the record as needed.

We are also excited that the Magnus system will be able to handle field trip permission forms, handbook acknowledgment forms, and other school-related forms.

To Access Your Magnus Health SMW Account:

For the desktop application, please click on the ‘medical’ tab within the FACTS parent portal.  In order to download and set up the PHR app, you need to first set up a username and password via the desktop application.  Then follow the instructions on the attached document.

Thank you for your continued partnership with us as we work to keep your children and our community healthy and safe. Please direct any questions about the Magnus Health System to School Nurse, Maggie McHale at or Director of Finance & Operations, Carol Beaton at